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FEC Form 3 - Line 13a,13b- Loans

Article ID: 671
Last updated: 16 Feb, 2010

FEC Form 3 - Lines 13a, 13b

Loans Made by the Candidate
Loans made by the Candidate are the easiest loans to enter into Campaign Manager, as they are
the only loans that do not require a supplementary Form C1.  A loan made by the Candidate is
also the only loan type that does not require an associated Budget Account Number, also called a
Loan Number when applied to loans.  However, a loan number will be required for each loan if
the Candidate makes multiple loans to the committee.
 
For instructions on repaying this loan, see Schedule B Line 19a, on page 33.
 
 1)  On the Candidate’s Master Edit screen, fill out the Mailing Information.  Change the
Record Type from Individual to Candidate.
2)  Create a new Contribution Record.  Enter the date the loan was given in the Date
field.  Enter the Amount  and  Period.  The Contribution Type will need to be
changed from Receipt to Loans Made/Guaranteed by Cand..  In the Note: field, enter
“PERSONAL FUNDS”.  The Deposited Date will need to be filled with the date the
loan is due. 

Loans Guaranteed by the Candidate
Loans guaranteed by the Candidate have to have a supplementary Form C1 to show the loan’s
origin.  For information on filling out a Form C1, please look on page 42.  Because this loan
needs a Form C1, it will also need a unique Loan Number.  Loan numbers are assigned via
Budget Accounts.
 
All loans guaranteed by the Candidate are linked via the Candidate’s Voter ID, the loan
Contribution Record’s Contact field, and the loan Disbursement Record’s, Item # field.  They
are also linked by the Budget Account number in the transactions’ Account field.
 
 [Candidate’s Voter ID]<->[Loan Contribution Record’s Contact]<->[Loan Disbursement
Record’s Item #]
 
[Budget Account]<->[Loan Contribution’s Account]<->[Loan Disbursement’s Account]
 
For instructions on repaying this loan, see Schedule B Line 19a, on page 33. 
 
Budget Account
1)  Open the Budget Account screen by going to Accounting > Budget.  Press the New
button to prepare the text fields for a new Budget Account.  Enter a unique Budget
Account number and assign it a Category (e.g., “Candidate Guaranteed Loan”). 
These are the only two fields needed to successfully track the loan. 
 
Candidate
1)  On the Candidate’s Master Edit screen, fill out the Mailing Information and enter
the Candidate’s FEC ID number into the Voter ID field.  Change the Record Type
from Individual to Candidate. 
 
Bank/Lender
1)  On the Bank/Lender’s Master Edit screen, fill out the Mailing Information.  Change
the Record Type from Individual to Bank/Lender.
2)  Create a new Contribution Record.  Enter the date the loan was given in the Date
field.  Enter the Amount  and  Period.  The Contribution Type will need to be
changed from Receipt to Loans Made/Guaranteed by Cand..  In the NOTE: field,
enter “GUAR:” followed by the amount the Candidate has Guaranteed.  If there is an
interest rate on this loan, enter “INT:” followed by the interest rate in the NOTE:
field (e.g., “INT:8.5”).  The Deposited Date will need to be filled with the date the
loan is due.  Enter the Candidate’s FEC ID number into the Contact field and the
Budget Account Number/Loan Number into the Account field.

All Non-Candidate Loans
All non-Candidate loans have to have a supplementary Form C1 to show the loan’s origin.  For
information on filling out a Form C1, please look on page 42.  Because this loan needs a Form
C1, it will also need a unique Loan Number.  Loan numbers are assigned via Budget Accounts.
 
All non-Candidate loans are linked via the Budget Account number in the transactions’ Account
field. 
 
 [Budget Account]<->[Loan Contribution’s Account]<->[Loan Disbursement’s Account]
Non-candidate loans can also be guaranteed by 3rd parties in much the same way as a candidate
guarantees a loan.  The data entry is identical in nature, except that the gauranteer does not need
to be labeled as a Candidate.
  
For instructions on repaying this loan, see Schedule B Line 19b, on page 36. 
 
Budget Account
1)  Open the Budget Account screen by going to Accounting > Budget.  Press the New
button to prepare the text fields for a new Budget Account.  Enter a unique Budget
Account number and assign it a Category (e.g., “Candidate Guaranteed Loan”). 
These are the only two fields needed to successfully track the loan. 
 
 
Bank/Lender
1)  On the Bank/Lender’s Master Edit screen, fill out the Mailing Information.  Change
the Record Type from Individual to Bank/Lender.
2)  Create a new Contribution Record.  Enter the date the loan was given in the Date
field.  Enter the Amount  and  Period.  The Contribution Type will need to be
changed from Receipt to Other Loans.  If there is an interest rate on this loan, enter
“INT:” followed by the interest rate in the NOTE: field (e.g., “INT:8.5”).  The
Deposited Date will need to be filled with the date the loan is due.  Enter the Budget
Account Number/Loan Number into the Account field.

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Article ID: 671
Last updated: 16 Feb, 2010
Revision: 1
Views: 1262
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FEC Form 3 - Line 14 - Offsets to Operating Expenditures       FEC Form 3 - Line 12 - Transfer from Affiliated/Authorized...