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Custom Reports

Article ID: 735
Last updated: 07 Mar, 2010

Custom Reports

Under the Reports menu, select Custom Reports.  


The Custom Report Generator allows you to target your campaign message for increased efficiency and effectiveness. With the Custom Report Generator, you can quickly select the ideal target for fundraising, volunteer recruitment, press contact or for any other purpose.


Step 1 – Query Builder

At the top of the page, is the Query Builder. Using Query Builder, you determine which individuals and organizations you want to include in your results. For example, you could, using the Codes Table and the Address Table, select records coded as Veteran and live in California. (For more on how database logic works, see our section called Defining Queries).



Step 2 – Adding a Target to your Query

You have created your first search term.  Next, you need to add it to your query. By clicking on the Add to Query button below the Query Builder, you are moving your target group to the section below, under Query Details.


To add more pieces to your query, go back to step 1.  Again, please take a look at Defining Queries to better understand how to do more complicated queries that utilize multiple targets.



Once you have added one or more targets, you can modify them by making sure the appropriate bubble (also known as a radio button) is selected.  The options selected in that query piece will populate the drop down menus in Target Builder.  You may then modify the target and commit the modifications by clicking the Update Selectionbutton.


Clear All Query Pieces deletes the query you are working on so you may start over.


When you have selected all the targets that you wish to add to the query, move to Step 3.


Step 3 – Adding  Query Options


Query options allow you to add preferences to your final results.





Include Entire Households allows you to add all the members of the household to your results.





Include Inactive Records will return even records that have been made Inactive within the system.  Inactive records are not automatically included in queries for lists and labels. You must specifically select this option in order to return them within your results.



Limit Results will cap the amount of records returned in your results at random.



Step 4 – Selecting an Export Method



At the bottom, select your Export Method. First select the Type of export you would like to run. We've grouped similar reports into Report Types to make finding your desired format easier.  Next, select the specific Format you prefer.


If you select None, no report will be generated, but a count for your query will be returned.  This is useful if you want to run a quick tally. Which format do I want?


Step 5 – Producing your Export


To produce the report you custom-built, click Submit Query. Your report should appear in a new window.

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Article ID: 735
Last updated: 07 Mar, 2010
Revision: 1
Views: 488