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FEC Form 3x - Schedule H1-H6

Article ID: 686
Last updated: 26 Feb, 2010

Schedules H1-H6

Schedule H1 and H2

H1 and H2 defines the Federal/NonFederal ratios for your Administrative(H1) and
other(H2) accounts.  These accounts are identified throughout the program using a Budget
Account number in the Account field of a transaction.  To create a Budget account, you will need
to go to Accounting > Budget to use the following screen: 
 
 

 
Budget Account Edit Screen 
 
 
For H1 and H2, the only important field is Budget Account.  For Administrative accounts, the
account number must be between 1000 1990, and be divisible by 10.  For example, 1000, 1010,
and 1050 are all valid Administrative account numbers while 500, 1001, and 2000 are all invalid
Administrative account numbers.  Any number that is not valid for an Administrative account is
valid for every other account kind (Fundraising, Direct Candidate Support, etc).
 
To enter the ratios for H1 and H2, you must first enter the Form 3X window and alter value in
the Event Information and Allocation Method tables.
 
 
 1)  Using the menu bar at the top of the screen, go to Reports > Federal > Form
3X
2)  Click on the Form 3X Schedules tab
3)  Click on the Event Information button.
 
 
The Event Information button will bring up the Event Information Edit screen.

If you are editing a previously set up account, press the Browse button to bring up a list of
accounts.  Highlight the account you want and press escape to view its details.  To set up new
accounts, adhere to the following:
 
 
H1:  To create an Administrative account, enter the same number you used in the Budget
Account screen into the Account  field.  The other fields will now light up and accept
information.  The first word in the Name field must start with ADMIN.  This will identify the
account as active.  (Note: If you ever wish to stop a former Administrative account from showing
on your H1, but wish to keep it in the database in case you need to do amendments, rename
ADMIN to XADMIN)  Ignore the Federal/FEA% box, as the percentage for an Admin account is
set elsewhere.  Select the appropriate selection Ratio is:.
 
For all post 01/01/2003 (BCRA) activity, choose AD=Administrative on the left. 
 
For all pre 01/01/2003 (Non-BCRA) activity, choose Administrative on the right.
 
 
H2:  To create a non-Administrative account, enter the same number you used in the Budget
Account screen into the Account field.  The other fields will now light up and accept
information.  You may name this account whatever you wish.  In the Federal/FEA% box,
enter the Federal or FEA ratio percentage.  This will automatically update the Non-
Federal/Levin Funds% box.  Select the appropriate Ratio is:
For all post 01/01/2003 (BCRA) activity, choose from the list on the left.
 
For all pre 01/01/2003 (Non-BCRA) activity, choose from the list on the right.
 
After entering this information in, press the Save button.  This is the last step for a non-
administrative account(H2).  For an administrative account(H1), you must now press the
Allocation Method button..  This brings up the Allocation Method Edit screen:

Your current Administrative account number will appear in the Administrative Account box. 
For pre 01/01/2003 (Non-BCRA) activity, choose State and Local Party Committees from the
list and press the State & Local tab.  For post 01/01/2003 (BCRA) activity, choose BCRA from
the list and press the BCRA tab.
 
State and Local:  Pre 01/01/2003 (Non-BCRA) regulations require that the Federal/NonFederal
ratio be decided by a point system.  Check the appropriate points and press the OK button.

BCRA:  Post 01/01/2003 (BCRA) regulations allow for only four possible allocations.  If you are
filing for a SSL, select the fifth option and enter your estimated and actual amounts.  After
making your selection, press the OK Button.

Your H1 Adminstrative account is now setup.

Schedule H3 
 
Schedule H3 takes care of transfers in from Non-Federal.  Transfers from Non-Federal must
show memos identifying where the money originally came from, thus allowing contributions to
count against the appropriate contribution limits.
 
Data entry for this was discussed on Line 18 on page 26. 
 
 
 
 
Schedule H4 
 
Schedule H4 itemizes your joint Federal/NonFederal activity disbursements.  The totals from this
schedule fill in on Line 21a (page 28).  The data entry for H4 is very similar to that of regular
Operating Expenditures except that the Account field must be filled and the Disbursement Kinds
Operating Expenditure and Memo are replaced with Joint Activity and Joint Fundraising Memo. 
Some examples: 
 
 
Joint Activity
Standard joint expenditures show up on Line 21a. 
1)  On the Payee’s Master Edit screen, fill out the Mailing Information and  Record
Type.
2)  Create a new Disbursement Record and enter the Date,  Amount ,  Period,  and
Purpose.  Make sure that the Disbursement Kind is set to Joint Activity.  The
Account field must be filled with a valid H1 or H2 account number. 
 
 
Credit Card Expenditures
Credit Card disbursements need to show both the disbursement to the credit card Vendor as well
as the disbursements to parties paid by the credit card.  This is done by creating a standard Joint
Activity in the credit card Vendor’s record and Joint Fundraising Memos in the other Vendors’
records.  These records are then linked together by a unique sequence of characters in their Item
# field.
 
 [Credit Card Operating Expenditure Item #]<->[Other Vendor Memo Item #]
 
When trying to keep credit card Item #’s unique, a good idea is to use an abbreviation of the
credit card name combined with the date.  For example, for a payment to your American Express
card on January 31, 2003, a good Item # would be AE013103 (American Express 01/31/2003). 
 
Credit Card Vendor
1)  On the credit card Vendor’s Master Edit screen, fill out the Mailing Information and
make sure the Record Type is set to Vendor.
2)  Create a new Disbursement Record and enter the Date, Amount, and  Period. 
Change the Disbursement Kind from Operating Expenditure to Joint Activity.  In the
Purpose field enter “CREDIT CARD: SEE BELOW”.  In the Item # field, enter a
unique string of letters and/or numbers.  Enter the appropriate bank account into the
Reported field and account number into the Account field. 
 
 
Party Paid By Credit Card
1)  On the Master Edit screen of the vendor paid by credit card, fill out the Mailing
Information and Record Type.
2)  Create a new Disbursement Record and enter the Date, Amount, Period, and
Purpose of the disbursement.  Change the Disbursement Kind from  Operating
Expenditure  to  Joint Fundraising Memo. In the Item # field, enter the same
unique string of letters and/or numbers entered into the credit card vendor’s Item
# field. Enter the appropriate bank account into the Reported field and account
number into the Account field. 
 
 
 
 
Schedule H5 
 
Schedule H5 is very similar to Schedule H3, except instead of using a Transfers from
NonFederal to move NonFederal money into your Federal account, you use Transfer of Levin
Funds to move Levin Fund money into your FEA Shared account.  

2)  In the record created for your FEA Shared  account, fill out the Mailing Information and
make sure that the Record Type is set to the appropriate type. 
3)  Create a new Contribution Record and enter the Date, Amount, and Period. The
Contribution Type will need to be changed from Receipt to Transfer of Levin Funds. Do
not forget to fill in the proper event Account and make sure to mark the reported field
with your FEA Shared account.

 
 
 
 
Schedule H6 

 
Schedule H6 is almost identical to Schedule H4 in execution and output.  The only difference in
the data entry is that the transaction must be reported to your FEA Shared bank account, and the
words FEA Shared must appear at the start of the purpose field.

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Article ID: 686
Last updated: 26 Feb, 2010
Revision: 1
Views: 1134
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Filing FEC Form 3       FEC Form 3x - Schedule D - Debts and Obligations