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Print Checks

Article ID: 618
Last updated: 11 Mar, 2010

Printing Checks
There are several ways to process Disbursements and print checks from the Disbursement
Subfile:

•  Print Check: Checking the Print checkbox processes the Disbursement
immediately by sending the Disbursement directly to the printer.
 
•  Batch Check: To process multiple Disbursements and print multiple
checks at one time, check the Batch checkbox in the Disbursement Edit
screen.
 
TIP: The Check Batch feature allows you to enter multiple Disbursements
over a period of time, yet process all the Disbursements at one time. When
you are ready to print checks, select Accounting > Check Printing > Print
All.

NOTE: The Check Printing function is designed to work with form 081013 laser checks from
Deluxe Business forms. They may be reached at 1-800-328-7205. You may also modify the
check printing format from the Edit Forms option on the utilities menu.

Print One
You may process a single check from the Disbursement Subfile by placing a check mark in the
Print box in the Disbursement Edit screen as illustrated. Immediate check printing may only be
done from the Disbursement Subfile in a single Record. For additional information, refer to the
section “Changing and Deleting Disbursements” on page 68.

Step-by-Step…
1.  Open the Record you want to add a Disbursement to.
 
2.  Click the Disbursement Subfile or press Alt+B.
 
3.  Open the Disbursement Subfile
 
4.  Enter the appropriate data as shown in the Disbursement section of this
chapter. Be sure to enter a check number.
 
5.  Mark the Print checkbox. The Print Batch Checks screen appears:

•  Print Check: Checking the Print checkbox processes the Disbursement
immediately by sending the Disbursement directly to the printer.
 
•  Batch Check: To process multiple Disbursements and print multiple
checks at one time, check the Batch checkbox in the Disbursement Edit
screen.
 
TIP: The Check Batch feature allows you to enter multiple Disbursements
over a period of time, yet process all the Disbursements at one time. When
you are ready to print checks, select Accounting > Check Printing > Print
All.

NOTE: The Check Printing function is designed to work with form 081013 laser checks from
Deluxe Business forms. They may be reached at 1-800-328-7205. You may also modify the
check printing format from the Edit Forms option on the utilities menu.

Print One
You may process a single check from the Disbursement Subfile by placing a check mark in the
Print box in the Disbursement Edit screen as illustrated. Immediate check printing may only be
done from the Disbursement Subfile in a single Record. For additional information, refer to the
section “Changing and Deleting Disbursements” on page 68.

Step-by-Step…
1.  Open the Record you want to add a Disbursement to.
 
2.  Click the Disbursement Subfile or press Alt+B.
 
3.  Open the Disbursement Subfile
 
4.  Enter the appropriate data as shown in the Disbursement section of this
chapter. Be sure to enter a check number.
 
5.  Mark the Print checkbox. The Print Batch Checks screen appears:

6.  If the Disbursement amount and memo appear as you would like them,
proceed. If not, Click Cancel to return to the Disbursement Edit screen
 
7.  Make sure you have blank check forms loaded in your printer, then select
OK. The check will print immediately to the printer.

Print All
When the Disbursement batch is received for processing, you may process the entire Batch at
one time (Print All) or select to print individual Disbursements within the Batch (Print One).

Step-by-Step… 
 1.  From the Main Menu Bar, select Accounting > Check Printing.
2.  The Check Batch screen will open immediately. Each Disbursement in the
Batch may be viewed by Clicking the Previous and Next buttons.
 
3.  The following Print Batch Checks screen allows you to make changes to
the Disbursement prior to printing. Modifications will appear in the
Record’s Disbursement Subfile.

4.  From this screen, you can select how you want to process and print
checks: 
 
 Print One: Click the Print One button to pint just one check out of the
batch. 
 
a.  Enter the check number.

b.  Click the Print One button.
 
c.  Click the Mark One button. This stores the check number in the
Disbursement Subfile.
 
d.  Click OK to return to the CM5 screen. 
 
Print All: Click the Print All button to print all checks in the Batch. 
 
a.  Click the Sequence From box. Enter the first number in your check
sequence. CM5 marks each Disbursement with a sequential check
number.
 
b.  Click the Print All button.
 
c.  Click the Mark All button to mark each Disbursement Subfile
entry with the check number. 
 
 
TIP: Select Mark All after printing from a Sequence. First, be
sure to enter the checks in sequential order. Load the printer with
the starting check number the lowest in the sequence.

5.  Click OK to return to the main screen.

Misprinting Checks
If you encounter a botched printing run, (if, for example, you put your checks in the printer
backward, upside down, out of order, etc.), and you selected Mark All, you will have to
manually change each disbursement entry.

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Article ID: 618
Last updated: 11 Mar, 2010
Revision: 1
Views: 553
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Approving Checks and Check Approval Report       Approving Disbursement Checks