Data Retention Policy
This policy defines the retention policy for server logs, documents and electronic data owned by Aristotle or stored by Aristotle on behalf of clients.
This policy establishes the retention period of data within systems owned by Aristotle and for which Aristotle is responsible for the disposition of deleted data. This includes system and log files that are a routine record of events on systems.
This policy applies to all equipment and data owned and operated by Aristotle International, Inc.
4.0 Record Types
This policy addresses electronic data generated by systems in in various formats (.txt, .mdf, .ldf, .zip, docx, etc), emails, syslog data, file server documents, chat logs, active directory user information.
5.0 Record Retention
6.0 Litigation Hold
When Aristotle receives a litigation hold for electronic data, IT will create quarantine copies of requested data. This can be in the form of a message archiver export, Rapid Recovery export, SQL Backup, ELA SIEM log export. No data will be provided without legal counsel approval.
IT will follow normal daily, monthly and annual processes to ensure the data retention policy is upheld. ELA SIEM, Barracuda Message Archiver, Rapid Recovery are all automated systems that don’t allow end users access to delete or modify access. ELA & Barracuda Message Archiver are read only from an end user stand point. Logs & Email are automatically pulled in as they are created. These systems are monitored on a regular basis.
8.0 Compliance & Abuse
Any employee found to be abusing Aristotle’s retention policy will be subject to discipline up to termination upon HR & IT investigation.